Contract Bridge League Unit
522 – Fresno, Inc.
A Non-profit Corporation
Serving
December 13, 2009
Annual Meeting of Board and Membership
DIRECTORS PRESENT: Richard Meffley,
Margaret Mahaffey, Mary Jo Davila, Kay
Chrisman, John Simpson, Laura DaCosta, Dora Gostanian, Jill Wood and Bert
Rettner.
DIRECTORS NOT PRESENT: Doris Frazer and Paul Boyd
MEMBERS PRESENT: Members totaled 59 not including
the Board members present. A list of
names is attached to the minutes.
Richard Meffley called
the meeting to order at 12:45 p.m.
Richard
welcomed members and reported on changes that occurred during 2009. The most important change being the move to
the new facility. Richard reported that
all costs of the move have been paid and no additional large expenditures are
expected.
TREASURER’S
REPORT: Michael
Molinari presented Paul Boyd’s 2009 Financial Recap.
·
Michael read directly from Paul’s write up and a copy is attached, titled
2009 Financial Recap.
·
Paul included three pages showing a summary of costs to prepare and move
into the new facility and detail expenditures.
The three pages are also attached to these minutes.
·
Two additional graphs which were not presented but were provided to show
the expected income and expenses to 2019.
These pages are also attached to these minutes. The graphs prove Paul’s point that if the
Unit does not increase income, the Unit will lose money causing a 10 year
deficit of approximately $193,736.
·
Paul’s recommendation is to increase player fees by $1 which would
provide $16,000 of added income. At
current player volume, this would eliminate most of the expected deficit.
DISTINGUISHED SERVICE AWARD
Richard announced the winner of the Unit’s Distinguished Service Award to
be Jill Wood. Richard thanked Jill for
all her hard work during the past year and particularly for her very valuable
fund raising efforts. Jill was then
presented with a $50 gift card from the Board.
DISCUSSION:
Richard invited questions from members.
Financial stability of the Unit was the primary concern and Richard
assured the members that for now income and expenses are as projected and
approved by the Board. Richard also
stated that the Board would be discussing this issue in 2010 to assure the
continued stability of the Unit.
ELECTION OF NEW BOARD MEMBERS FOR 2012 – 2011 TERM
The votes were counted and the new Board members are:
Richard Meffley, Kay Chrisman, Mary Jo Davila, Jill Wood, Michael
Molinari and Linda Coppersmith.
AS THERE WAS NO FURTHER BUSINESS TO DISCUSS, THE
MEETING WAS ADJOURNED AT 1:10 pm.
Dec 13, 2009 Annual Xmas Meeting Page1
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Patricia Alviso |
Verlee O'Neill |
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Ray April |
Augie
Paolercio |
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Dolores Beebe |
Mary Lou Pease |
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Shirley Blum |
Bert Rettner |
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Rose Boot |
Della Schnell |
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Patrick Carroll |
John Schnell |
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Kay Chrisman |
Steve Sharp |
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Corey Cole |
John Simpson |
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Al Coppersmith |
Jim Stefanich |
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Linda Coppersmith |
Byron Steinert |
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Al Crane |
James Sweet |
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Laura Da Costa |
Mun Takeda |
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Mary Lou Da Costa |
Barbara Taniguchi |
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Lou Vancoevorden |
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Gwen Davey |
Paul Wilday |
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Mary Jo Davila |
Jill Wood |
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Ginny Dow |
William Wood |
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Gloria Durbrow |
David Zealear |
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Robert Durbrow |
Diane Zealear |
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Allyson Farrell |
Ginger Zumwalt |
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Jackie Finn |
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William Glass |
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Dora Gostanian |
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Delia Green |
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Victor Greener |
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Pauline Haase |
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Simone Harper |
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Monique Irion |
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Kazue Iwatsubo |
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Joan James |
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Barbara Kelly |
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Jean Kesler |
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Gerard Laquerriere |
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Mary Lloyd |
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Margaret Mahaffey |
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Jane McCoy |
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Pearl McGinnis |
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John McGregor |
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Jim McKoane |
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Lee McKoane |
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Richard Meffley |
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Paul Messner |
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Carol Miller |
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Larry Miller |
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Michael Molinari |
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Laura Neville |
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Judy Nibler |
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Judy Nicholson |
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At the beginning of2009, the board voted
to begin the process of moving to a new location. This meant that several
things had to happen.
First, we had to move out of our old
location at
Second, we planned to move to a much nicer
location that would cost quite a bit more rent than at the old location. To
secure the new location, we had to prepay several months' rent; the first
month, last month and the 1ih and 18th months rent. Then,
to get some of the cabinets, shelves and built-in features that we wanted in
the new clubhouse, we spent an extra $6055. As the planning continued, the
board authorized and spent an additional $20,000 to provide everything you see
in the new clubhouse: new tables & chairs, computer equipment & monitors, everything from new kitchen
equipment to an improved alarm system.
So how did we pay for all this? In large
part, it was paid for by your contributions, almost $23,000 in donations.
Additional fund raising provided over $5000. This included the Silent Action & Surplus Sale. So you all can take pride in
the new clubhouse. You helped make it a success.
So how did the club do for the year with
all that additional expense? Well, it depends on what accounting method you
use. In the past, everything has been on a cash basis, so that any money spent
was treated as an expense. It was simply income minus expense equals net
income. But this past year we expended money on built-in improvements to a
rented clubhouse plus lots of new equipment. So we are writing that expense off
over the period of a ten-year lease. On that basis, the club had about $20,000
of net income. But, if you just take income minus money spent for the year, we
just about broke even.
So how is the club doing financially on a
continuing basis? Unfortunately, we are losing money. It's hard to say how
much, but it is probably more than $1000 per month. We will know more as time goes
by. The board has voted to put extra money into the clubhouse fund to pay the
extra rent. You can consider this as thanks for your generosity in helping with
the move, but it also means the club is subsidizing your play at this new
facility. In the long run, the board will have to find a way to increase
income.
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Supporting Detail for |
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Date |
Check |
Item |
|
Amount |
Item |
|
|
|
|
|
|
|
|
1/4/2009 |
2 |
AG/Cambra - Tenant Improvements
|
$ |
6,055.00 |
a |
|
1/6/2009 |
1735 |
Chasleeco - Computer equipment |
$ |
3,205.78 |
8 |
|
1/29/2009 |
1743 |
Lester Miller - Flat Screen TV |
$ |
1,344.60 |
11 |
|
2/3/2009 |
1746 |
Byron Steinert - Flat Screen TV
|
$ |
1,344.60 |
11 |
|
2/4/2009 |
1749 |
Chase - Ice Maker |
$ |
1,909.98 |
15 |
|
|
|
Chase - Laser Printer & Accesories |
$ |
267.49 |
17 |
|
2/8/2009 |
1751 |
Kay Chrisman - Phone |
$ |
161.94 |
16 |
|
|
|
Kay Chrisman - Chair |
$ |
46.8:? |
6 |
|
|
|
Kay Chrisman - Miscellaneous |
$ |
97.82 |
99 |
|
2/8/2009 |
1752 |
Mike Molinari - Sample table |
$ |
24.09 |
15 |
|
2/15/2009 |
1758 |
Kay Chrisman - Kitchen items |
$ |
115.22 |
14 |
|
2/20/2009 |
1759 |
Kay Chrisman - Kitchen items |
$ |
48.68 |
14 |
|
3/4/2009 |
1764 |
Chase - Cresco (deposit-chairs)
|
$ |
1,200.00 |
1,3,4 |
|
|
|
Chase - Garbage disposal |
$ |
141.31 |
14 |
|
|
|
Chase - Radioshack miscellany |
$ |
51.78 |
99 |
|
|
|
Chase - 66 Low Tables |
$ |
964.90 |
15 |
|
|
|
Chase - Kitchen items |
$ |
31.31 |
14 |
|
|
|
Chase - Clubhouse items |
$ |
127.59 |
99 |
|
|
|
Chase - Clubhouse items |
$ |
59.33 |
99 |
|
3/17/2009 |
1770 |
Mike Molinari - White boards |
$ |
1,079.82 |
13 |
|
4/6/2009 |
1776 |
Chase - Mounting hardware |
$ |
33.42 |
99 |
|
|
|
Chase - Markers, etc |
$ |
88.47 |
99 |
|
|
|
Chase - Binders, paper, pens |
$ |
298.63 |
99 |
|
|
|
Chase - Kitchen items |
$ |
252.53 |
14 |
|
|
|
Chase - Kitchen items |
$ |
278.00 |
14 |
|
4/6/2009 |
1777 |
Contec - Alarm + 2 motion detectors |
$ |
344.00 |
18 |
|
4/14/2009 |
1778 |
|
$ |
240.00 |
2 |
|
4/16/2009 |
1779 |
Mike Molinari - Tables |
$ |
466.43 |
99 |
|
4/2/2009 |
1781 |
Mike Molinari - Mounting
materials |
$ |
19.44 |
99 |
|
|
|
Subtotal |
$ 20,298.99 |
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Supporting Detail for |
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|||
|
Date |
Check |
Item |
|
Amount |
|
|
|
|
|
|
|
|
|
4/22/2009 |
1782 |
Byron Steinert - Computer
wires(?) |
$ |
81.64 |
8 |
|
4/23/2009 |
1783 |
Chasleeco - Computer parts
& labor |
$ |
847.13 |
8 |
|
4/28/2009 |
1784 |
Precision Plastics - sign
painting |
$ |
136.93 |
19 |
|
4/30/2009 |
1785 |
AT&T - Phone Installation,
etc. |
$ |
67.21 |
16 |
|
4/30/2009 |
1786 |
Chase - Radioshack |
$ |
129.55 |
99 |
|
|
|
Chase - Hardware 1 Fasteners
|
$ |
19.87 |
99 |
|
|
|
Chase - Keys |
$ |
39.03 |
99 |
|
|
|
Chase - Cresco (table bases) |
$ |
415.01 |
3 |
|
|
|
Chase - Hardware 1 Fasteners
|
$ |
22.05 |
99 |
|
|
|
Chase - Cresco (?) |
$ |
97.04 |
99 |
|
|
|
Chase - Hardware 1 Fasteners
|
$ |
14.56 |
99 |
|
|
|
Chase - Plugs |
$ |
16.32 |
99 |
|
|
|
Chase - Cresco (chairs) |
$ |
4,614.00 |
4 |
|
|
|
Chase - U-Haul |
$ |
21.80 |
21 |
|
|
|
Chase - Air Pots |
$ |
310.00 |
99 |
|
|
|
Chase - Portable Cart for
supplies |
$ |
70.09 |
99 |
|
|
|
Chase - Kitchen items |
$ |
90.33 |
14 |
|
|
|
Chase - PhonelPrinter Cord |
$ |
55.31 |
7 |
|
|
|
Chase - Step stools & other
items |
$ |
170.95 |
99 |
|
|
|
Chase - First Aid kit |
$ |
30.56 |
99 |
|
|
|
Chase - Pencil sharpener, etc. |
$ |
66.19 |
99 |
|
|
|
Chase - Basket for under sink |
$ |
10.76 |
14 |
|
5/7/2009 |
1792 |
Drake Contracting, Inc. |
$ |
450.00 |
b |
|
5/20/2009 |
1796 |
City of |
$ |
207.80 |
22 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Subtotal |
$ |
7,984.13 |
|
|
|
|
|
|
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|
|
|
|
Grand Total |
$ 28,283.12 |
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New |
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|
Item |
Work or Material |
Number |
Unit |
Unit Price |
|
Amount |
|
Approved |
|
Spent |
|
|
|
|
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|
|
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|
a |
Cabinets, shelves, water filter
|
|
Lump Sum |
|
|
$ |
6,055.00 |
$ |
6,055.00 |
$ |
6,055.00 |
|
b |
AdditionalliQht fixtures |
3 |
Each |
$ |
150.00 |
$ |
450.00 |
$ |
450.00 |
$ |
450.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1 |
30" x 30" Table Tops |
26 |
Each |
$ |
42.25 |
$ |
1,098.50 |
$ |
1,098.50 |
$ |
1,190.00 |
|
2 |
Paint existing table bases |
1 |
Lump Sum |
$ |
800.00 |
$ |
800.00 |
$ |
800.00 |
$ |
240.00 |
|
3 |
Table bases - Round |
6 |
Each |
$ |
65.00 |
$ |
390.00 |
$ |
390.00 |
$ |
425.01 |
|
4 |
Chairs - Green with black trim |
106 |
Each |
$ |
42.25 |
$ |
4,478.50 |
$ |
4,478.50 |
$ |
4,614.00 |
|
5 |
Small Side Tables |
104 |
Each |
$ |
17.00 |
$ |
1,768.00 |
$ |
1,768.00 |
$ |
988.99 |
|
6 |
Director's Chair |
1 |
Each |
$ |
200.00 |
$ |
200.00 |
$ |
200.00 |
$ |
46.83 |
|
7 |
Laser Printer |
1 |
Each |
$ |
250.00 |
$ |
250.00 |
$ |
250.00 |
$ |
322.80 |
|
8 |
Computer equipment &
monitors |
1 |
Lump Sum |
$ |
3,850.00 |
$ |
3,850.00 |
$ |
3,850.00 |
$ |
4,134.55 |
|
9 |
Public Address System |
1 |
Lump Sum |
$ |
25.00 |
$ |
25.00 |
$ |
25.00 |
|
|
|
10 |
Card Table |
15 |
Each |
$ |
37.25 |
$ |
558.75 |
|
|
|
|
|
11 |
LCD 47" Television |
2 |
Each |
$ |
1,100.00 |
$ |
2,200.00 |
$ |
2,200.00 |
$ |
2,689.20 |
|
12 |
Television Mounts -
articulatinQ |
2 |
Each |
$ |
220.00 |
$ |
440.00 |
$ |
440.00 |
$ |
- |
|
13 |
White Board 48" x 72"
|
2 |
Each |
$ |
325.00 |
$ |
650.00 |
$ |
650.00 |
$ |
1,079.82 |
|
14 |
Kitchen equipment |
1 |
Lump Sum |
$ |
300.00 |
$ |
300.00 |
$ |
300.00 |
$ |
968.14 |
|
15 |
Ice Maker |
1 |
Each |
$ |
2,250.00 |
$ |
2,250.00 |
$ |
2,250.00 |
$ |
1,909.98 |
|
16 |
Telephone |
1 |
Lump Sum |
$ |
200.00 |
$ |
200.00 |
$ |
200.00 |
$ |
229.15 |
|
17 |
Television - Direct TV |
1 |
Lump Sum |
$ |
100.00 |
$ |
100.00 |
|
|
|
|
|
18 |
Alarm System |
1 |
Lump Sum |
$ |
300.00 |
$ |
300.00 |
$ |
300.00 |
$ |
344.00 |
|
19 |
Door Sign |
1 |
Lump Sum |
$ |
200.00 |
$ |
200.00 |
$ |
200.00 |
$ |
136.93 |
|
20 |
Dealer4 - Electronic Card
Dealer |
1 |
Lump Sum |
$ |
4,200.00 |
$ |
4,200.00 |
|
|
|
|
|
21 |
Moving Cost |
1 |
Lump Sum |
$ |
600.00 |
$ |
600.00 |
$ |
600.00 |
$ |
21.80 |
|
22 |
Disposal |
1 |
Lump Sum |
$ |
300.00 |
$ |
300.00 |
$ |
300.00 |
$ |
207.80 |
|
|
Subtotal Approved Items 1-22 |
|
|
|
|
|
|
$ |
20,300.00 |
$ |
19,549.00 |
|
99 |
Contingencies |
|
|
|
|
|
|
$ |
2,000.00 |
$ |
2,229.12 |
|
|
Total Items +
Contingencies |
|
|
|
|
|
|
$ |
22,300.00 |
$ |
21,778.12 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Grand Total Approved vs. Spent |
|
|
|
|
|
|
$ |
28,805.00 |
$ |
28,283.12 |