American Contract Bridge
League Unit 522 – Fresno, Inc.
A Non-profit Corporation
Serving
January 4, 2009
DIRECTORS PRESENT: Richard
Meffley, Jill Wood, Margaret Mahaffey, Paul Boyd, Mary Jo Davila, Kay Chrisman,
Dora Gostanian, Bert Rettner, John Simpson, Laura DaCosta and Doris Frazer.
Members Present: Byron
Steinert and Dave Shuster
Richard Meffley called
the meeting to order at 4:50 p. m.
APPROVAL OF
MINUTES:
The
minutes of the November 30, 2008 meeting of the Board were read. Bert Rettner made a motion seconded by Paul
Boyd to approve the minutes as read. The Board unanimously approved the
minutes.
The
minutes of the December 7, 2008 Annual meeting of the Board and members were
read. Margaret Mahaffey made a motion,
seconded by Bert Rettner to approve as corrected. The Board unanimously approved the minutes.
TREASURES’S
REPORT: Paul Boyd reported the Net
Income of $30,999.25 for 2008 was up 42% over last year. Paul reported a redistribution of funds to
various financial institutions to include a Fresno First Bank checking account
in the amount of $69,708.10 earning interest at the rate of 3.29%, which
provides liquidity for expenses needed for the move. Once total expenses are determined, the
remaining balance could be placed in a CD.
Additionally, $61,087 was placed in a CD earning at a rate of 4.l% at
Wachovia.
ELECTION OF
OFFICERS:
Margaret Mahaffey
nominated Richard Meffley as President.
Doris Frazer offered the second and the Board unanimously approved.
Margaret Mahaffey
nominated John Simpson as Vice President.
Mary Jo offered the second and the Board unanimously approved.
Bert Rettner nominated Kay
Chrisman as Secretary. Paul Boyd offered
the second and the Board unanimously approved.
Kay Chrisman nominated
Paul Boyd as Treasurer. Bert Rettner
offered the second and the Board unanimously approved.
SITE SELECTION
COMMITTEE:
Chairman, Byron Steinert,
reported that during the most recent meeting with the architect, additional
improvements in the kitchen and Club Owners closet area were needed plus
additional electrical outlets in both playing rooms were needed to accommodate
additional equipment we would be purchasing.
Every effort was made during this meeting to have the landlord pay any
additional expense required for the improvements. Ultimately, the landlord refused to pay and
requested a check in the amount of $6,055 to cover the expense. Prior to bringing this to the Board, Byron
and his committee met with the Club owners and several Board members to get
their opinion of the additional improvements.
All agreed that
Site Selection
Committee, continued
the improvements were
necessary and recommended the matter be given to the Board for approval. After much discussion, Bert Rettner made a
motion, seconded by Kay Chrisman that the Board approval the
payment of $6,055 to the
landlord so the lease could be signed and work could begin. The Board approved the request with Doris
Frazer abstaining.
Byron asked for comments
on the Letter of Termination of Lease that was approved last month but had not
been sent to our existing landlord, Mr. Van Trung, owner of 2415 East Clinton
Avenue because the new lease for the East Shaw facility has yet to be signed by
the owners. Byron stated that once the
check for the additional improvements was delivered to the owners of the East
Shaw facility, they would sign the lease and it would be time to terminate our
existing lease for the
1.
Date to vacate the premises would be changed to May
31, 2009
2.
Payment of Buy-out funds would be made on February
1, 2009
3.
Respond-by-date would change to January 30, 2009
4.
An offer would be made for the landlord to show the
property to prospective tenants upon appointment. Appointments to be made by contacting the
Unit Secretary.
The Board feels the letter
is a good starting point for negotiating the buy-out of the lease and asked the
new Vice President, John Simpson, to be the point man for the negotiations.
Byron presented a list of
22 items that the Site Committee recommended as new purchases for the new
facility. Byron stated that the Board
previously approved the “WOW FACTOR” as the theme for the new facility and the
list of new purchases would carry out that theme. After much discussion, Jill Wood made a
motion to approve the expense for all items with the exception of items 5, 10,
14, 15, 17 and 20. John Simpson offered
the second and the motion was unanimously approved. Kay Chrisman made a motion to approve the
expense for item 15, Ice Maker, and Mary Joe Davila provided the second. The motion carried. It was agreed that items 5, small side tables
could be addressed when more information was provided and item 10, card tables,
could be addressed at a later date after the move.
A revised listing of the
17 items approved for purchase by the Board is attached to these minutes. The Board stressed the need to shop for the
best price and spend prudently.
EDUCATION AND
RECRUITMENT: Michael
Molinari reported in an email stating that there are 13 students in
the 2nd book of the series and the students are also playing bridge either
Tuesday evening or Wednesday morning in a 49er game.
FUND RAISING COMMITTEE:
·
Jill
Wood advised the board the sale of Starbucks cards has netted $780, the “Friendly Faces Board” has netted $1,040,
Margaret Mahaffey sold her two Cross Stitch pictures and donated the $30 profit
and John Schnell will donate all net profit from his potluck lunch and game on
Saturday, January 24, 2009 to the Fund Raising committee.
·
Jill
advised that as a result of her comments at the Annual Membership meeting
regarding the need for donations from members, she has already received a very
nice donation and commitments for two more donations. These donations will cover the cost of
the “Contributors Board” she discussed
briefly at the last Board meeting. Kay
Chrisman made a motion, seconded by Mary Jo Davila to approve the purchase of
the Contributor’s Board. The motion was unanimously approved.
·
Jill
presented three letters to the Board for approval. (1) Letter to current and out going Board
members asking for a contribution, (2) Letter to members explaining the
Contributor’s Board and asking for a contribution that would place their name
on the very attractive Contributor’s Board which will hang in the entry of the
new facility and (3) Thank you letters that will be sent to contributors. All letters were approved.
NEW BUSINESS:
1. The Board agreed to hold over the Appointments until
the next meeting. Jill Wood suggested an
addition to the appointment to include two District 21 Representatives.
2. A Pro Am team game will be scheduled in Sunday in
February.
The next regularly scheduled meeting of the Board
of Directors will be at 11:00 am on February 1, 2009 on Super Bowl Sunday.
AS THERE WAS NO FURTHER BUSINESS TO DISCUSS, THE
MEETING WAS ADJOURNED AT 7:30 pm.