Minutes of Last Board Meeting

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INLAND VALLEY BRIDGE UNIT 534

BOARD OF DIRECTORS MEETING MINUTES

Sunday February 11, 2007

Civic Hall Sun City, CA

Copies of treasurer’s report and minutes of January 19 meeting distributed

I. CALL TO ORDER

meeting called to order at 11:00 am

Board members present: Fred Fairbanks, Pat Reinhardt, Carl Hoeberling, Sandra Norgaard, Lloyd Scott, Annabelle Salisbury, Bill Wellman

Absent: Peggy Cowherd, Troy Brown

also present unit member Lu Kohutiak

II. SECRETARY’S REPORT

prepared by Pat Reinhardt, presented by Sandra Norgaard

minutes from January 19 approved as presented

III. TREASURER’S REPORT

prepared and presented by Carl Hoeberling

approved as presented

IV. PRESIDENT’S REPORT

none prepared

V. OLD BUSINESS

A. Board Resignation and Appointment

Resignation of Mary De Rita effective 1/27/07 accepted

Moved, seconded and approved Lu Kohutiak for Sun City board seat

B. Sun City Sectional

approved Nov. 16-18 as dates of Sun City sectional Webb Hall is reserved

need to cancel July date and confirm sanction number with ACBL and publications for new date

appointed volunteers Lu Kohutiak/Yvonne Hernandez as tournament managers and Charlie Fox as assistant manager

C. Canyon Lake Sectional

approved July 28, 29 for 299er Sectional

sanction applied for and is pending with ACBL

Pat Reinhardt will meet with Canyon Lake Duplicate Club people to appoint manager(s) and develop preliminary plans for tournament to act on when have sanction

D. Items from 12/10 meeting

1. Club representation on. Board

Need updated list of Unit 534 members which is being prepared by Jim Eves & Lu Kohutiak

action tabled until Lu can do presentation of membership distribution

2. Bylaw change to have less seats on board

Tabled until have membership information

3. Unit Game Sanction and reporting to ACBL

assume it is being done through Goodtime DBC (Scott Campbell)

Bill Wellman will check on situation

E. IRS Audit

Pat Reinhardt and Carl Hoeberling will be meeting with official Thurs. 2/15

Report to follow

VI. NEW BUSINESS

A. Bridge classes in Hemet

Carl Hoeberling presented a flyer for beginner/intermediate series of 10 bridge classes to be held at Sierra Dawn in Hemet

Requested $500 for advertising and support of program

Motion made, seconded and approved for this expenditure

B. School Bridge Program

Lu Kohutiak outlined ACBL sponsored youth program he and Yvonne Hernandez will be starting March 1^st in 8 Perris middle schools. Five other school districts have also requested services

tabled for further discussion at next board meeting

VII. NEXT BOARD MEETING FEBRUARY 27 9:30AM at Sun City Gardens - Pat Reinhardt to arrange room

AGENDA - bridge classes for youth and adults

VII. MEETING ADJOURNED 12 noon

Respectfully submitted,

Sandra Norgaard, secretary

____________________________________________________________

INLAND VALLEY BRIDGE UNIT 534

BOARD OF DIRECTORS MEETING MINUTES – January 9, 2005

‎Copies of current reports were distributed to all Board Members.

1. The meeting was called to order at 11:00 am by President—Dennis Boomgaarden

Board members present were: Vice-President, Flo McClanahan; Treasurer, Pat Reinhardt; Secretary, Grace Poirier; Bob Ford, Mary Palmquist and Evelyn Guilliatt. Absent- Beverly Connors & Anita Kingsbury. The President announced that Edwin Oldham has resigned as Past-President and that Kymber Hoover has also resigned.

2. Secretary’s Report

‎Upon Motion made and seconded, it was voted to accept the Secretary’s Report as submitted.

3. Treasurer's Report

The Treasurer indicated this was the final report for 2004. She stated that Provident Bank has the proceeds from the tournament and that the net loss for the year is $844.20. Upon Motion made and seconded, it was Voted to accept the Treasurer’s Report as submitted.

4. President’s General Report

The President indicated he had not prepared a report for this meeting, but would like a discussion at the next meeting as to whether we should continue paying for new members’ first year ACBL memberships.

5. Order of Business

a. Due to the resignation of Edwin Oldham (Past President), The President suggested appointing Lloyd Scott to fill the vacancy of Past President. After discussion, the President stated that the Board can fill the vacant seat by appointment. A motion was made and seconded, and the vote passed 4 in favor and 2 against.

b. Bob Ford resigned from the Board and stated, due to his need to spend more time with his wife, that he will no longer be able to produce the “Chatter”, the 6-month Calendar as well as the Telephone lists. He then left the meeting.

c. Tournament Activity—The President announced that Sanctions have been received through March and that he will continue to apply for the remainder of the year. Charles Fox will continue as Game Manager.

d. Sun City Sectional: Manager of this tournament will be Pat Reinhardt. Reservation of Webb Hall is in the process of being made.

e. Canyon Lake Sectional: It was decided to make this a 299’er tournament. There is no Manager at present, but Shirley Gero will take care of making the reservations.

f. Hemet Sectional: A Manager has not been named; Pat Reinhardt has reserved the hall at Simpson Senior Center for November 18, 19, and 20 and has made the required deposit.

6. Committees--The following have been appointed:

a. Tournament Committee Chair: Dennis Boomgaarden, who will oversee all Unit tournament activity.

b. Sun City Sectional Manager: Pat Reinhardt.

c. Canyon Lake 299’er Sectional Manager:

d. Charity: Evelyn Guilliatt.

e. Novice: Nancy Schramm.

f. Educational Liaison: Mary Palmquist.

7. Standing Rules: Supplementing the ByLaws will be discussed at the next meeting.

8. The next Board Meeting will be held in March or April.

9. The Meeting was adjourned at 12:00 Noon.

Respectfully submitted,

Grace Poirier

Grace Poirier, Secretary

2. Secretary’s Report

‎Upon Motion made and seconded, it was voted to accept the Secretary’s Report, as submitted.

3. Treasurer's Report

‎The Treasurer passed out copies and answered questions clarifying the Report and indicated the present balance is approximately $15,930. Upon Motion made and seconded, it was voted to accept the Treasurer’s Report as submitted. Upon Motion made and seconded, it was voted to change banks, effective at the Treasurer’s earliest opportunity and to also remove the CD to a different bank upon it’s maturing in December.

4. President’s General Report

The President indicated he had invited Directors, Nancy Schramm and Sandy Norgaard to be present at our meeting when we will be discussing the Monitor Program. He commended Pat Reinhardt for her excellent job in writing the Inland Valley articles for the monthly Forum. Pat has taken over where Doris Waugh left off. Charlie Fox volunteered to obtain members of a Nominating Committee for our coming Election of Officers.

Upon Motion made and seconded, it was voted to have Dennis Boomgaarden purchase between 12 to 14 boxes of cards, at an approximate cost of $240 and also supply forms—about $30.

After a discussion regarding placing a cap on Unit game Directors’ fees for each table, it was voted to table this matter for further discussion at a later meeting.

As there are a total of 16 Unit Games available to our Unit, and there is still one or two not scheduled, it was decided to obtain a sanction for one to be held in November in Mazatlan.

Nancy Schramm and Sandy Norgaard were welcomed to the meeting. They had indicated a willingness to serve as Co-Chairpersons of the pending Monitor Program. The president outlined the requirements and duties of a Monitor. He indicated there are presently 365 members in Unit 534 and that 70.4% of the members have fewer than 300 Masterpoints. He also indicated that all Mentors will be approved by the Board. A discussion ensued as to the payment of Mentor and learner fees. Nancy and Sandy then decided that they did not want to Co-Chair the Mentor Program, and withdrew their names. It was then voted to table the Mentor Program for further discussion at a later meeting.

The President indicated he will be on vacation from October 8^th thru November 4^th. He also announced that there will be a New Year’s Unit game bash on January 2, 2005 at Sierra Dawn, in Hemet.

There will be no Board meeting in October. The next Board Meeting will be held November 14, 2004, at Sierra Dawn, in Hemet, at 11:00 am.

The meeting was adjourned at 12:00 Noon.

Respectfully submitted,

Grace Poirier

Secretary

INLAND VALLEY BRIDGE UNIT 534

BOARD OF DIRECTORS MEETING MINUTES – APRIL 18, 2004

Copies of current reports were distributed to all Board Members.

1. The meeting was called to order at 11:00 am by President-Ed Oldham. Others present were: Past President-Dennis Boomgaarden; Vice President-Doris Waugh; Treasurer-Pat Reinhardt; Secretary-Grace Poirier; Bob Ford, Charles Fox, Berna Lord and Mary Palmquist. Board members, Lee Moehlman and Richard Joos was absent.

2. Secretary’s Report

Upon Motion made and seconded, it was Voted to accept the Secretary’s Report, as submited.

3. Treasurer's Report

The Treasurer indicated that her Report would contain three columns, headed “Current Period,” “Year to Date” and “prior Year to Date”. Other questions pertaining to the Report were satisfactorily clarified. Treasury balance indicated in the Report is approximately $14,813. Upon Motion made and seconded, it was Voted to accept the Treasurer’s Report as submitted.

4. Committee Reports

a. Charles Fox reported on the Sun City Sectional to be held in July. 750 programs were printed and many were mailed out to the clubs from San Diego to Victorville, distributed at Riverside Sectional and a supply was given to Peter Knee for further distribution. Upon Motion made and seconded, it was Voted to provide all students participating in the Sectional with a ribbon, which will cost about 50c per ribbon. It was also suggested that all Novice winners, participating in the Sectional, receive a personalized ribbon.

b. Goodwill Committee: We have until September 1^st to submit a name for the 2005 Member of the Year. Doris Waugh agreed to chair this committee.

c. Pro-Tour Connection: Doris Waugh will E-Mail June Mitchell to request a donation to be used for the Pro-Tour entrance fee.

5. President's Report

License plate frames: President Ed Oldham, indicated that frames could be purchased locally which displayed “Unit 534” on the upper section, with “Life Master,” “Bronze Life Master,” or “Silver Life Master” on the lower section. If purchased in lots of 10 or more, these frames will cost $10, plus tax. Following a discussion, a motion was made and seconded to purchase 10 frames, to be sold at $11 each. Motion carried.

Old Business

Discussion: Should a free play be given to an ACBL member who played with a non-member; or should a free play only be given to an ACBL member who played with another ACBL member. After a discussion of players eligibility to receive a free play, a motion was made and seconded that effective May 1, 2004, ACBL members will receive free plays (to Unit games) only if both players are ACBL members. Motion carried.

New Business

It was decided to defer any new business to the next meeting.

The meeting was adjourned at 12:00 Noon.

Respectfully submitted,

Grace Poirier Secretary

INLAND VALLEY BRIDGE UNIT 534

‎BOARD OF DIRECTORS MEETING MINUTES - Feb. 8, 2004

Copies of current reports were distributed to all Board Members.

1. The meeting was called to order at 11:00 am, by President Ed Oldham. Others present were: Treasurer-Pat Reinhardt; Secretary-Grace Poirier; Bob Ford, Mary Palmquist, Richard Joos, Berna Lord, Charles Fox, Dennis Boomgaarden & Lee Moehlman. Vice President, Doris Waugh was absent.

2. Secretary’s Report

Berna Lord was omitted as being absent in last month’s report. Following this correction, upon Motion made and seconded, it was Voted to accept the Secretary’s Report, as corrected.

3. Treasurer's Report

Items in the report were clarified by the Treasurer. The Treasury balance, indicated in the Report, is approximately $15,543. Upon Motion made and seconded, it as Voted to accept the Treasurer's Report as submitted.

4. Committee Reports

Charles Fox reported the following regarding the Sectional in Sun City: The tournament will be held July 16, 17 and 18. Peter Knee will be the Director. Mary Palmquist will be Refreshments Chairman.

It was suggested by the President that a lecture be given to Novices only, prior to the Sectional. Lee Moehlman offered to give the lecture. Upon Motion made and seconded, it was Voted to have a lecture on Friday and Saturday mornings of the Sectional, prior to the game time. The lecturer, plus their partner, will play free for the morning game only. An easel with large pages will be needed for the lecturer. The president will endeavor to acquire an Overhead projector also.

‎5. President's General Report

The President indicated there were 10 tables in play at Don Wilson’s game in Banning, last week, and that the game will be moved to the North Clubhouse to accommodate more tables. The charge for the game is $2.00, and free plays are given to high scorers.

It was suggested to note on the Free Play certificates, the players’ category—as an A, B, C or D player.

The President indicated there are now 355 players in our Unit; that 70% have under 300 masterpoints and that 54% have under 100 masterpoints.

6. Old Business

The remainder of the Committee Chairs were filled as follows:

Novice Chairman: Lee Moehlman

Publicity Chairmen: Bob Ford and Richard Joos

Charity Chairman: Pat Reinhardt

NAOP/GNT: Dennis Boomgaarden

7. New Business

Upon Motion made and seconded, it was Voted to change the date of the April Unit game from the second Sunday (Easter), to the third Sunday, April 18^th. There will be a Board meeting at 11:00 am prior to this Unit game. There will be no scheduled Board meeting in March.

Upon Motion made and seconded, it was Voted to adjourn at 12:00 Noon.

Respectfully submitted,

Grace Poirier

Secretary